COVID-19 POLICIES & FAQ REFERENCE MANUAL

 

We continue to update our COVID-19 Risk Management ALERTS to keep you abreast of the changing, confusing and conflicting Pennsylvania and Federal guidelines, recommendations and requirements.

 

COVID-19 illnesses and deaths are surging to their highest levels since the outbreak began and it appears an effective vaccine is 1-2 years away.  The negative impact on businesses will continue and additional government assistance may or may not be coming.

 

To help you prepare and plan for the long-term we now have an online COVID-19 Policies & FAQ Reference Manual designed to:

  • save you time and stress;

  • keep you up to date with ‘best practices’ and regulatory compliance changes; and

  • answer your COVID-19 related Human Resource and Safety Risk Management questions.

 

Details:

  • The Manual is in an Adobe PDF ‘word searchable’ format and includes a ‘hotlinked’ Table of Contents that takes you quickly to the question you need answered.

  • COVID-19 policies are in Microsoft WORD so that you can customize to meet your specific needs.

  • The FAQs are URLs that are linked to the source - typically a Federal or Pennsylvania government site.

  • Frequent updates will be available to you as ‘best practices’ and regulatory changes take place.

 

Cost:

  • The annual cost is $500 for our current Certified Safety Committee and Safety Compliance (ISNetworld, Avetta/BROWZ, ComplyWorks, ConstructSecure) clients.

  • The annual cost for new clients is $750.

  • There is no cost to current Human Resource Risk Management clients.

 

Contact me with questions or to begin your 12-month subscription.

Mel - 610-476-6326  

Dr. Mel Cooksey

Director of Risk Management

 

COVID-19 POLICIES & FAQ REFERENCE MANUAL TABLE OF CONTENTS

 

ABSENTEEISM/TARDINESS/ATTENDANCE

AMERICANS WITH DISABILITIES ACT (ADA) & COVID-19 FAQs

ANTIBODY TESTING

                In Clinical and Public Health Settings

                Return to Work Testing

BANK GUIDANCE FROM THE CDC

BARS - CDC CONSIDERATIONS FOR BARS

BENEFITS OVERVIEW

CHILD CARE

                Child Care Tax Credit

                Employer Paid Sick Leave Tax Credit

                Families First Coronavirus Response Act (FFCRA)

                Guidance for Child Care Programs that Remain Open

                Paid Sick Leave for Employees

                School Closings – Updated 3/30/2020

CLEANING AND DISINFECTING

                Businesses, Home, Public Spaces, Schools & Workplaces

                Your Facility

COBRA

CONTACTS WITH OTHERS

                When You Can be Around Others After You Had or Likely Had COVID-19

CONTAGIOUS/INFECTIOUS DISEASES

CORONAVIRUS AID, RELIEF AND ECONOMIC SECURITY ACT

CORONAVIRUS GUIDELINES – 30 DAYS TO SLOW THE SPREAD

COVID-19 CASES AND DEATHS

DEATHS FROM COVID-19

DOCUMENTATION REQUIREMENTS

                Paid Family or Sick Leave

EQUAL EMPLOYMENT OPPORTUNITY COMMISSION (EEOC)

EMERGENCY PAID SICK LEAVE

FACE COVERINGS

                Fraudulent Facemask Flyers

                Masks are Mandatory in All Public Spaces

                Universal Face Covering Requirements

FRAUDULENT FACE MASK FLYERS

HOMELAND SECURITY

INTERIM GUIDANCE FOR BUSINESSES FROM THE CDC

LOANS

                Small Business Administration – Small Business Guidance & Loan Resources

MANUFACTURING INDUSTRIES – GUIDANCE FROM THE CDC

MEAT AND POULTRY PROCESSING – GUIDANCE FROM THE CDC

MEDICAL INQUIRIES

MEDICARE COVERAGE FOR COVID-19 TESTING/TREATMENT – P. 10

MEDICATIONS

MINI COBRA

                Mini-COBRA Questions & Answers from the PA Department of Health – Page 17

NON-ENFORCEMENT PERIOD

OFFICE BUILDINGS GUIDANCE FROM THE CDC

OSHA AND COVID-19

                300/300A Recordkeeping

                Recordkeeping – Guidance from OSHA

                Enforcement Guidance

                Guidance on Returning to Work

                Preparing Workplace for Coronavirus

                Prevent Worker Exposure to Coronavirus (COVID-19) Alert

PAID AND UNPAID LEAVES

                Documentation for Paid Family or Sick Leave

                Employer and Employee Paid Leave - Overview

                Family and Medical Leave Act & COVID-19

                Paid Sick Leave and Expanded Family and Medical Leave

                Pennsylvania Unemployment Compensation & Paid Leave

PAYCHECK PROTECTION PROGRAM

PENNSYLVANIA

                Businesses That May or May Not Continue Physical Operations

                Certified Workplace Safety Committee

                Changing Rates of Pay

                Health Insurance

                Medical Marijuana

                Stay at Home Order Guidance

                Unemployment Compensation - Employer

                Workers’ Compensation for Employees Impacted by COVID-19

POSTINGS – CENTER FOR DISEASE CONTROL (CDC)

                Stop the Spread of Germs – 11” x 17”

                Stop the Spread of Germs – 8.5” x 11”

POSTINGS – US DEPARTMENT OF LABOR

                Employee Rights – Paid Sick Leave and Expanded Family and Medical Leave

POULTRY AND MEAT PROCESSING – GUIDANCE FROM THE CDC

RECORDKEEPING – GUIDANCE FROM OSHA

REGULATORY ACTS

RESTAURANTS - CDC CONSIDERATIONS FOR RESTAURANTS

RETURN TO WORK

                Antibody Testing

                Guidance on Returning to Work from OSHA

SCHOOLS - CONSIDERATIONS FROM THE CDC

SPORTS – CONSIDERATIONS FOR YOUTH SPORTS FROM THE CDC

SUMMER CAMPS – SUGGESTIONS FOR YOUTH & SUMMER CAMPS

SYMPTOMS

                What Should an Employer Do When an Employee has COVID-19 Symptoms?       

TAX CREDITS FAQS

                Child Care Tax Credits

                Employer Tax Credits

                Employer Paid Sick Leave Tax Credit

                Payroll Tax Relief

                Tax Credit Documentation Required by the IRS

TAXES

TELEWORK

TERMINATIONS, LAYOFFS, AND FURLOUGHS

TEMPERATURE TAKING

TESTING

                Antibody Testing in Clinical & Public Health Settings

                Antibody Testing and Return to Work

                Considerations for Non-Healthcare Workplaces

                Insurance Coverage for COVID-19 Testing/Treatment – Page 9

                Medicare Coverage for COVID-19 Testing/Treatment – P. 10

TRAVEL

                What Should an Employer Do When Employees Return from Out of State?

UNEMPLOYMENT COMPENSATION

                Federal (FPUC)

                Pennsylvania and COVID-19

VIDEOS - CDC

VOLUNTEERING

WEBSITES

                Pennsylvania – Coronavirus (COVID-19)

                Pennsylvania – Governor Tom Wolf

                Pennsylvania – Responding to COVID-19 in Pennsylvania

                US Center for Disease Control (CDC) – Coronavirus (COVID-19)

                US Center for Disease Control (CDC) – Interim Business Guidance

                US Department of Labor (US) - COVID-19 and the American Workplace

                US Federal Emergency Management Administration – Rumor Control

                US – Coronavirus FAQs

                US – Family & Medical Leave Act & COVID-19

                US - Government Response to Coronavirus (COVID-19)

                US – IRS – Coronavirus Tax Relief

                US – Medicare & Coronavirus

                US – Small Business Administration - Small Business Guidance & Loans

                US – Supporting Small Businesses

                White House – CDC – FEMA – Coronavirus (COVID-19)

 

COVID-19 FAQ LIBRARY

 

ACCRUED LEAVE

  • Under what circumstances may an employer require an employee to use his or her existing leave under a company policy and when does the choice belong to the employee? #86

AGE

  • Do employees age 65 and over have protections under the federal employment discrimination laws? H.1 (6/11/20)

  • May an employer postpone the start date or withdraw a job offer because the individual is 65 years old or pregnant, both of which place them at higher risk from COVID-19? C.5 (4/9/20)

ANTIBODY TESTING

  • May antibody test results be used to make decisions about returning persons to the workplace?  A.7 (6/17/2020)

APPLICANTS

  • May an employer delay the start date of an applicant who has COVID-19 or symptoms associated with it? C.3 (3/18/20)

  • May an employer screen applicants for symptoms of COVID-19? C.1 (3/18/20)

ASYMPTOMATIC COVID-19 EMPLOYEES

  • What should an employer do when an employee has been exposed to COVID-19?

BANKS & FACE COVERINGS

  • Do banks and financial institutions need to comply with the masking requirement if there are associated security concerns with face coverings? (7/30/2020)

BARS & RESTAURANTS

  • What is the CDC’s guidance for restaurants & bars? 

CHILD CARE & CLOSED SCHOOLS OR PROVIDERS

  • May an employee get paid sick leave, expanded family and medical leave, or both if the employee is home with the employee’s own child because the child’s school or place of care is closed, or child care provider is unavailable? #10

  • Is a school or place of care “closed” when the school or place of care has moved to online instruction or to another model in which children are expected or required to complete assignments at home? #70

CHILD CARE & CARING FOR OTHER CHILDREN

  • May an employee take expanded family and medical leave to care for a child other than the employee’s own child? #72

CHILD CARE & TELEWORKING

  • May an employer ask employees why they are now unable to work or if they have pursued alternative child care arrangements after they have been teleworking productively since mid-March without any issues and now claim they need to take paid sick leave and expanded family and medical leave to care for their children, whose school is closed because of COVID-19, even though these employees have been teleworking with their children at home for four weeks.? #91

CHILDREN & FACE COVERINGS

  • Does the Order of the Secretary of the PA Department of Health Requiring Universal Face Coverings apply to children and adults while in schools? (7/30/2020)

  • When do children have to wear a mask? (7/30/2020)

  • Should children wear face coverings?

CHILDREN & FRIENDS

  • Can children hang out with their friends?

CHILDREN & REOPENING GUIDANCE

  • Where can reopening guidance be found?

CHILDREN & RISKS

  • What is the risk of a child becoming sick with COVID-19?

CLEANING THE WORKPLACE

  • How should an employer clean the workplace?

CONGREGATING IN THE GREEN PHASE REQUIREMENTS FOR PENNSYLVANIA

                What are the work & congregate settings restrictions & social restrictions?

CONGREGATING IN THE RED PHASE REQUIREMENTS FOR PENNSYLVANIA

                What are the work & congregate settings restrictions & social restrictions?

CONGREGATING IN THE YELLOW PHASE REQUIREMENTS FOR PENNSYLVANIA

  • What are the work & congregate settings restrictions & social restrictions?

CONTACT TRACING

  • What is contact tracing?

COUNTING HOURS OF PART-TIME EMPLOYEES

  • How does an employer count hours worked by a part-time employee for purposes of paid sick leave or expanded family and medical leave? #5

COST OF TESTING/TREATMENT

  • What should an individual do who gets a bill for testing? Page 15

  • Who pays for COVID-19 diagnostic testing/treatment if needed? Page 9

COVID-19 CLAIMS

  • When is a COVID-19 claim covered as a work-related illness? Page 3 (4/10/2020)?

COVID-19 Deaths & Travel in the U.S. & CDC

COVID-19 POSITIVE TEST RESULT NOTIFICATIONS

  • Is an employer required to notify other employees if a worker gets COVID-19 or tests positive for COVID-19

DISCRIMINATION

  • Are there steps an employer should take to address possible harassment and discrimination against coworkers when it re-opens the workplace? E.2 (4/17/20)

DISINFECTING THE WORKPLACE

  • How should an employer disinfect the workplace?

DOCTOR’S NOTE & RETURN TO WORK

DOCUMENTATION FOR EMPLOYEES TO RECEIVE PAID LEAVE

  • What documentation is required for an employee to receive paid sick (EPSLA) or family (EFMLA)?

  • What documents does an employee need to give the employer to get paid sick leave or expanded family and medical leave? #16

DOCUMENATION FOR TAX CREDITS

  • Are wage payments for qualified leave wages made after December 31, 2020, but for periods of leave taken before December 31, 2020, eligible for the credits? #48(4/28/2020)

  • How long are the refundable tax credits for qualified leave wages available? #47 (4/28/2020)

  • How long should an eligible employer maintain records to substantiate eligibility for the sick leave or family leave credit? #46 (4/28/2020)

  • What additional records should an eligible employer maintain to substantiate eligibility for the sick leave or family leave credit? #45 (4/28/2020)

  • What documentation must an eligible employer retain to substantiate eligibility to claim the tax credits? #4 (4/28/2020)

  • What information should an eligible employer receive from an employee and maintain to substantiate eligibility for the sick leave or family leave credits? #44 (4/28/2020)

  • What records does an employer need to keep when an employee takes paid sick leave or expanded family and medical leave? #15

DOCUMENTATION OF MEDICAL DIAGNOSES

  • What documentation may an employer require from an employee who claims to have tiredness or other symptoms of COVID-19 and is taking leave to seek a medical diagnosis? #92

  • When can documentation be required? #92

DRIVING & FACE COVERINGS

  • Are masks required while driving for work? (7/30/2020)

EMERGENCY MEDICAL SERVICES & HEALTH INSURANCE

  • What if an employee has health concerns that require emergency medical services? #4 (3/9/2020)

EMPLOYEE CONCERNS

  • Can an employer force an employee to work who has concerns about COVID-19?

  • What if an employee has health concerns that require emergency medical services? #4 (3/9/2020)

EMPLOYEE TESTING

  • What testing does the CDC recommend in the workplace?

EMPLOYEES AND RETURN TO WORK

  • When should an employee suspected or confirmed to have COVID-19 return to work?

EMPLOYEES WITH SYMPTOMS OR A POSITIVE TEST

  • What should an employer do when an employee has a suspected or confirmed to have COVID-19?

  • What should an employer do when an employee has COVID-19 symptoms?

  • What should an employer do an employee is working and then found to have COVID-19?

EVENTS

  • How many people can safely attend an event?

  • Does the CDC recommend all event attendees wear face coverings?

FACE COVERINGS & BANKS

  • Do banks and financial institutions need to comply with the masking requirement if there are associated security concerns with face coverings? (7/30/2020)

FACE COVERINGS & BUSINESSES

  • Do businesses need to deny entry to those not wearing a face covering such as a mask? (7/30/2020)

FACE COVERINGS & CHILDREN

  • When does a child have to wear a mask? (7/30/2020)

  • Should children wear face coverings?

FACE COVERINGS & DRIVING

  • Are masks required while driving for work? (7/30/2020)

FACE COVERINGS & EVENTS

  • Does the CDC recommend all event attendees wear face coverings?

FACE COVERINGS & FACE SHIELDS

  • Does a disposable face shield suffice in lieu of a mask? (7/30/2020)

FACE COVERINGS & FAMILY MEMBERS

  • Do individuals need to wear a mask when around their own family members? (7/30/2020)

FACE COVERINGS & FRAUDULENT FLYERS

  • Are “exempt” cards authorized by the US Department of Justice?

FACE COVERINGS & OSHA

  • Are employers required to provide face coverings to employees?

  • Should employees wear face coverings while at work?

FACE COVERINGS & SOCIAL DISTANCING

  • Do individuals need to wear a mask when inside a public place and can maintain social distancing? (7/30/2020)

  • If employees wear face coverings, do employees still need to social distance?

FACE COVERINGS IN HOT WEATHER

  • Is it acceptable to remove face coverings when high temperatures and humidity may create unsafe conditions, or simply if the weather is very warm? (7/30/2020)

  • Does the masking requirement apply to workers who are outdoors, and who engage in heavy physical activity, such as employees of solid waste companies and landscapers? (7/30/2020)

FACE COVERINGS IN OFFICES

  • Do employees have to wear a mask if they are alone in their workplace or office? (7/30/2020)

FACE COVERINGS IN PUBLIC

  • Should employees wear a mask in public?

FACE COVERINGS IN SCHOOLS

  • Does the Order of the Secretary of the PA Department of Health Requiring Universal Face Coverings apply to children and adults while in schools? (7/30/2020)

FACE SHIELDS

  • Does a disposable face shield suffice in lieu of a mask? (7/30/2020)

FAMILIES FIRST CORONAVIRUS RESPONSE ACT (FFCRA)

  • Where can answers to questions be found?

FAMILY LEAVE WAGES & TAX CREDITS

  • What are “qualified family leave wages”? #8 (4/28/2020)

FFCRA

  • Where can answers to questions be found?

FRAUDULENT FLYER & FACE COVERINGS

  • Are “exempt” cards authorized by the US Department of Justice?

GREEN PHASE REQUIREMENTS FOR PENNSYLVANIA

  • What are the work & congregate settings restrictions & social restrictions? (7/16/2020)

HARASSMENT

  • Are there steps an employer should take to address possible harassment and discrimination against coworkers when it re-opens the workplace? E.2 (4/17/20)

HEALTH INSURANCE

  • Can an insurance carrier cancel or refuse to renew an insurance policy if an individual is diagnosed with COVID-19 or a preexisting respiratory illness? #5 (3/9/2020)

  • What should an employee do if the employee has health concerns that require emergency medical services? #4 (3/9/2020)

HEALTH INSURANCE BENEFTIS

  • Can an employer terminate or reduce an employee’s health benefits at any time? Q6 (4/28/2020)

  • If an employer temporarily closes because of the COVID-19 outbreak, are employees still covered by the employer's group health plan? Q1 (4/28/2020)

HEALTH INSURANCE TESTING & TREATMENT

  • Will insurance cover testing and treatment related to COVID-19? #2 (3/9/2020)

  • Who pays for COVID-19 diagnostic testing if needed? #3 (3/9/2020)

HEALTH PLAN EXPENSES & TAX CREDITS

  • How does an eligible employer claim the refundable tax credits for qualified leave wages (plus any allocable qualified health plan expenses and the amount of the eligible employer’s share of Medicare tax)? #37 (4/28/2020)

HOT TUBS & SWIMMING POOLS

  • Can COVID-19 spread through swimming pools and hot tubs?

INTERMITTENT PAID LEAVE

  • May an employee take expanded family and medical leave intermittently while the employee’s child’s school or place of care is closed, or child care provider is unavailable, due to COVID-19 related reasons, if the employee is not teleworking? #22

  • May an employee take paid sick leave intermittently while working at the employee’s usual worksite (as opposed to teleworking)? #21

  • May an employee take paid sick leave or expanded family and medical leave intermittently while teleworking? #20

JOB OFFERS

  • May an employer postpone the start date or withdraw a job offer because the individual is 65 years old or pregnant, both of which place them at higher risk from COVID-19? C.5 (4/9/20)

  • May an employer withdraw a job offer when it needs the applicant to start immediately but the individual has COVID-19 or symptoms of it? C.4 (3/18/20)

LANDSCAPERS & FACE SHIELDS

  • Does the masking requirement apply to workers who are outdoors, and who engage in heavy physical activity, such as employees of solid waste companies and landscapers? (7/30/2020)

MEDICARE & TAX CREDITS

  • How does an eligible employer claim the refundable tax credits for qualified leave wages (plus any allocable qualified health plan expenses and the amount of the eligible employer’s share of Medicare tax)? #37 (4/28/2020)

OFFICES

  • How should an employer clean the workplace?

OSHA & COVID-19 TRAINING

  • What COVID-19 training resources are available for employers?

  • What topics should employees cover in COVID-19 training for employees?

OSHA & DISINFECTING THE WORKPLACE

  • How should an employer disinfect the workplace?

OSHA & EMPLOYEES PROTECTING THEMSELVES

  • Where can employees find general information on protecting themselves?

OSHA & FACE COVERINGS

  • Do employees have to wear a mask if alone in their workplace or office? (7/30/2020)

  • If employees wear face coverings, do employees still need to social distance?

  • Are employers required to provide face coverings to employees?

  • Should employees wear face coverings while at work?

OSHA & POSITIVE COVID-19 TEST RESULTS

  • What should an employer do when an employee tests positive for COVID-19?

OSHA & PPE

  • Can employees bring their own PPE to use at work if they feel they are at risk of exposure to COVID-19?

OSHA & PROTECTING EMPLOYEES

  • What precautions should an employer take?

  • Where can employers find general information on protecting their employees?

OSHA & RETURN TO WORK

  • When can employees who have had COVID-19, or may have had COVID-19 return to work?

  • Where can employers and employees find OSHA’s guidance on returning to work?

OSHA & SOCIAL DISTANCING

  • If employees wear face coverings, do employees still need to social distance?

OSHA & TELEWORK

  • Do OSHA’s regulations and standards apply to the home office? Are there any other Federal laws employers need to worry about if employees work from home?

OSHA & WORKING

  • Can an employer force an employee to work who has concerns about COVID-19?

OSHA & WORK-RELATED COVID-19

  • What does OSHA mean by work-related COVID-19?

OUTDOOR WORK & FACE COVERINGS

  • Does the masking requirement apply to workers who are outdoors, and who engage in heavy physical activity, such as employees of solid waste companies and landscapers? (7/30/2020)

OVERTIME PAY

  • Must overtime pay be included when calculating pay due to employees under the The Emergency Family and Medical Leave Expansion Act? #6

PAID LEAVE

  • May an employer require employees to take paid leave that they may have under the employer’s existing paid leave policy concurrently with expanded family and medical leave under the EFMLEA? #33

  • May an employee take paid sick leave to care for any individual who is subject to a quarantine or isolation order or who has been advised to self-quarantine? #64

  • If an employee takes paid sick leave under the Emergency Paid Sick Leave Act, does that count against other types of paid sick leave to which the employee is entitled under State or local law, or the employer’s policy? #46

  • May an employee use paid sick leave and expanded family and medical leave together for any COVID-19 related reasons? #47

  • When is an employee eligible for paid sick leave to care for someone who is self-quarantining? #65

  • When is an employee eligible for paid sick leave to self-quarantine? #61

PAID LEAVE & FFCRA

  • May an employee use an employer’s preexisting leave entitlements and FFCRA paid sick leave and expanded family and medical leave concurrently for the same hours? #31

PAID LEAVE WAGES & TAX CREDITS

  • How does an eligible employer claim the refundable tax credits for qualified leave wages (plus any allocable qualified health plan expenses and the amount of the eligible employer’s share of Medicare tax)? #37 (4/28/2020)

PAID LEAVE WAGES & WORKERS’ COMPENSATION BENEFITS

  • May an employee take paid sick leave or expanded family and medical leave if the employee is receiving workers’ compensation or temporary disability benefits through an employer or state-provided plan? #76

PAID SICK LEAVE & THE PAYCHECK PROTECTION PROGRAM (PPP)

  • Do PPP loans cover paid sick leave? (6/25/2020) #7

PAID SICK LEAVE

  • May an employee take 80 hours of paid sick leave for their own self-quarantine and then another amount of paid sick leave for another reason?

  • Can an employer deny an employee paid sick leave if the employer gave the employee paid leave for a reason identified in the Emergency Paid Sick Leave Act prior to the Act going into effect? #11

PART-TIME EMPLOYEES

  • How does an employer count hours worked by a part-time employee for purposes of paid sick leave or expanded family and medical leave? #5

  • Must overtime pay be included when calculating pay due to employees under the The Emergency Family and Medical Leave Expansion Act? #6

PAYCHECK PROTECTION PROGRAM (PPP)

  • Do PPP loans cover paid sick leave? (6/25/2020) #7

  • FAQs (6/25/2020) 

PETS

  • Can an individual get COVID19 from their pet?

POSITIVE COVID-19 TESTS

  • What should an employer do when an employee has suspected or confirmed to have COVID-19?

  • What should an employee do who tests positive for COVID-19 but has no symptoms?

  • What should an employer do an employee is working and then found to have COVID-19?

  • What should an employer do when an employee tests positive for COVID-19?

PERSONAL PROTECTIVE EQUIPMENT (PPE)

  • Can employees bring their own PPE to use at work if they feel they are at risk of exposure to COVID-19

POSTINGS REQUIRED FOR COVID-19

  • What COVID-19 related posting are required?

PPE & OSHA

  • Can employees bring their own PPE to use at work if they feel they are at risk of exposure to COVIND-19?

PRE-EXISTING RESPIRATORY ILLNESS & HEALTH INSURANCE

  • Can an insurance carrier cancel or refuse to renew an individual’s insurance policy if the individual is diagnosed with COVID-19 or a preexisting respiratory illness? #5 (3/9/2020)

PREGNANCY

  • Due to the pandemic, may an employer exclude an employee from the workplace involuntarily due to pregnancy? J.1 (6/11/20)

  • May an employer postpone the start date or withdraw a job offer because the individual is 65 years old or pregnant, both of which place them at higher risk from COVID-19? C.5 (4/9/20)

QUARANTINE & SELF QUARANTINE

  • Are stay-at-home and shelter-in-place orders the same as quarantine or isolation orders and, if so, when can an employee take leave under the FFCRA for reasons relating to one of those orders? #87

  • May an employee get paid FFCRA leave wages if the employee became ill with COVID-19 symptoms and decides to quarantine for two weeks and then returns to work and did not seek a medical diagnosis or the advice of a health care provider? #62

  • When is an employee eligible for paid sick leave to self-quarantine? #61

  • May an employee take paid sick leave to care for any individual who is subject to a quarantine or isolation order or who has been advised to self-quarantine? #64

  • When is an employee eligible for paid sick leave to care for someone who is subject to a quarantine or isolation order? #63

  • When is an employee eligible for paid sick leave to care for someone who is self-quarantining? #65

RED PHASE REQUIREMENTS FOR PENNSYLVANIA

  • What are the work & congregate settings restrictions & social restrictions? (7/16/2020)

REDUCED WORK HOURS

  • If an employer reduces an employees scheduled work hours, can the employee use paid sick leave or expanded family and medical leave for the hours that the employee is no longer scheduled to work? #28

REFUSAL TO WORK

  • What does an employer do when an employee refuses to accept suitable work?

REOPENING SCHOOLS GUIDANCE

  • Where can reopening schools guidance be found?

REQUIRED COVID19 POSTINGS

  • What COVID-19 related posting are required?

RESTAURANTS & BARS

  • What is the CDC’s guidance for restaurants & bars? 

RETURN TO WORK

  • When can employees who have had COVID-19, or may have had COVID-19 return to work?

  • Where can employers and employees find OSHA’s guidance on returning to work?

  • When should an employee suspected or confirmed to have COVID-19 return to work?

  • When employees return to work, does the ADA allow employers to require a doctor's note certifying fitness for duty? A.5 (3/17/20)

SCHOOLS

  • Where can an individual find reopening guidance?

  • Does the Order of the Secretary of the PA Department of Health Requiring Universal Face Coverings apply to children and adults while in schools? (7/30/2020)

  • May an employee take paid sick leave or expanded family and medical leave to care for the employee’s children because the employee’s school is closed for summer vacation? #93

  • Is a child’s school or place of care ‘closed’ when they move to online instruction or to another model in which children are expected or required to complete assignments at home? #70

  • Under what circumstances are students permitted to remove their face coverings? (7/30/2020)

SHELTER-IN-PLACE

  • Are stay-at-home and shelter-in-place orders the same as quarantine or isolation orders? If so, when can an employee take leave under the FFCRA for reasons relating to one of those orders? #87

SICK LEAVE & PAYCHECK PROTECTION PROGRAM (PPP)

  • Do PPP loans cover paid sick leave? (6/25/2020) #7

SICK LEAVE WAGES

  • What is included in “qualified sick leave wages”? #20 (4/28/2020)

  • May an employer deny an employee paid sick leave if the employer gave the employee paid leave for a reason identified in the Emergency Paid Sick Leave Act prior to the Act going into effect? #11

  • May an employee take 80 hours of paid sick leave for the employee’s self-quarantine and then another amount of paid sick leave for another reason provided under the Emergency Paid Sick Leave Act? #9

SICK LEAVE WAGES & FAMILY LEAVE WAGES

  • Can an employee receive both “qualified sick leave wages” and “qualified family leave wages”? #58 (4/28/2020)

SICK LEAVE WAGES & TAX CREDITS

  • Are amounts other than qualified sick leave wages included in the tax credit for required sick leave? #23

    (4/28/2020)

  • How much tax credit may an eligible employer receive for qualified sick leave wages that it pays? #21 (4/28/2020)

  • What are “qualified sick leave wages”? #7 (4/28/2020)

SICK LEAVE WAGES & TAXES

  • Are qualified sick leave wages and qualified family leave wages taxable to employees? #57 (4/28/2020)

SOCIAL DISTANCING

  • Do individuals need to wear a mask when inside a public place and can maintain social distancing?  (7/30/2020)

  • Should individuals socially distance at least 6 feet apart from others who are not part of your household? (7/30/2020)

SOCIAL RESTRICTIONS IN FOR PENNSYLVANIA

  • What are the work & congregate settings restrictions & social restrictions? (7/16/2020)

STAY-AT-HOME ORDERS

  • Are stay-at-home and shelter-in-place orders the same as quarantine or isolation orders? If so, when can an employee take leave under the FFCRA for reasons relating to one of those orders? #87

SUMMER

  • May an employee take paid sick leave or expanded family and medical leave to care for the employee’s child because the child’s school is closed for summer vacation and the employee took paid sick leave and is now taking expanded family and medical leave to care for the child whose school is closed for a COVID-19 related reason? #93

SWIMMING POOLS & HOT TUBS

  • Can COVID-19 spread through swimming pools and hot tubs?

SYMPTOMS

  • What are the symptoms of COVID-19?

  • What should an individual do who thinks or knows they have COVID-19 and had symptoms?

SYMPTOMS & EMPLOYEES

  • May an employer delay the start date of an applicant who has COVID-19 or symptoms associated with it? C.3 (3/18/20)

  • May an employer require employees to stay home if they have symptoms of COVID-19? A.4 (3/17/2020)

  • An employee claims to have tiredness or other symptoms of COVID-19 and is taking leave to seek a medical diagnosis. What documentation may an employer require from the employee to document efforts to obtain a diagnosis? When can it be required? #92

  • What should an employer do when an employee has COVID-19 symptoms?

TAX CREDITS

  • What is the amount of the refundable tax credits available to eligible employers? #6 (4/28/2020)

  • What tax credits does the FFCRA provide? #1 (4/28/2020)

TAX CREDITS & DOCUMENTATION

  • What documentation must an eligible employer retain to substantiate eligibility to claim the tax credits? #4 (4/28/2020)

  • How long should an eligible employer maintain records to substantiate eligibility for the sick leave or family leave credit? #46 (4/28/2020)

  • What additional records should an eligible employer maintain to substantiate eligibility for the sick leave or family leave credit? #45

    (4/28/2020)

  • What information should an eligible employer receive from an employee and maintain to substantiate eligibility for the sick leave or family leave credits? #44

TAX CREDITS & FAMILY LEAVE WAGES

  • What are “qualified family leave wages”? #8 (4/28/2020)

TAX CREDITS & HEALTH PLAN EXPENSES

  • How does an eligible employer claim the refundable tax credits for qualified leave wages (plus any allocable qualified health plan expenses and the amount of the eligible employer’s share of Medicare tax)? #37 (4/28/2020)

TAX CREDITS & PAID LEAVE WAGES

  • How does an eligible employer claim the refundable tax credits for qualified leave wages (plus any allocable qualified health plan expenses and the amount of the eligible employer’s share of Medicare tax)? #37 (4/28/2020)

TAX CREDITS & MEDICARE

  • How does an eligible employer claim the refundable tax credits for qualified leave wages (plus any allocable qualified health plan expenses and the amount of the eligible employer’s share of Medicare tax)? #37 (4/28/2020)

TAX CREDITS & PAID SICK LEAVE WAGES

  • How much tax credit may an eligible employer receive for qualified sick leave wages that it pays? #21 (4/28/2020)

  • What are “qualified sick leave wages”? #7 (4/28/2020)

TAX CREDITS DATES

  • Are wage payments for qualified leave wages made after December 31, 2020, but for periods of leave taken before December 31, 2020, eligible for the credits? #48 (4/28/2020)

  • How long are the refundable tax credits for qualified leave wages available? #47 (4/28/2020)

  • Are wage payments for qualified leave wages made after December 31, 2020, but for periods of leave taken before December 31, 2020, eligible for the credits? #48 (4/28/2020)

  • How long are the refundable tax credits for qualified leave wages available? #47 (4/28/2020)

  • When can employers start claiming FFCRA tax credits? #2 (4/28/2020)

TAXES & PAID SICK LEAVE WAGES

  • Are qualified sick leave wages and qualified family leave wages taxable to employees? #57 (4/28/2020)

TELEWORK

  • Are there any other Federal laws employers need to worry about if employees work from home?

  • Do employers have to pay employees their same hourly rate or salary if they work at home?

  • Do OSHA’s regulations and standards apply to the home office?

  • May an employer encourage or require employees to telework (i.e., work from an alternative location such as home) as an infection control strategy?

  • May an employee take expanded family and medical leave intermittently while the employee’s child’s school or place of care is closed, or child care provider is unavailable, due to COVID-19 related reasons, if the employee is not teleworking? #22

  • Can an employer ask employees why they are now unable to work or if they have pursued alternative child care arrangements when they have been teleworking productively since mid-March without any issues and now claim they need to take paid sick leave and expanded family and medical leave to care for their children, whose school is closed because of COVID-19, even though these employees have been teleworking with their children at home for four weeks? #91

TEMPERTURE TAKING

  • When may an employer take an employee’s body temperature? A.3 (3/17/2020)

TEMPERATURE TAKING LOG

  • May an employer maintain a log of temperature taking results? B.2 (4/9/20)

TEMPERATURE TAKING POST JOB OFFER

  • May an employer take an applicant's temperature as part of a post-offer, pre-employment medical exam? C.2 (3/18/20)

TESTING

  • What testing does the CDC recommend in the workplace?

TESTING COSTS

  • How does an employee know if insurance will cover testing and treatment related to COVID-19? #2 (3/9/2020)

  • What should an employee do after receiving a bill for testing? Page 15

  • Who pays for COVID-19 diagnostic testing if needed? #3 (3/9/2020)

TESTING NOTIFICATIONS FOR POSITIVE RESULTS

  • Is an employer required to notify other employees if a worker gets COVID-19 or tests positive for COVID-19?

TRAINING

  • What topics should employees cover in COVID-19 training for employees?

  • What training resources are available for employers?

TRAVEL

  • COVID-19 Deaths by State

  • Should individuals stay home or quarantine after traveling to areas of high amounts of COVID-19?

UNEMPLOYMENT COMPENSATION BENEFITS

  • Can an employee collect unemployment insurance benefits for the time the employee received pay for paid sick leave and/or expanded family and medical leave? #29

WAGES & TELEWORK

  • Do employers have to pay employees their same hourly rate or salary if they work at home?

WORK & CONGREGATE SETTING REQUIREMENTS FOR PENNSYLVANIA

  • What are the work & congregate settings restrictions & social restrictions in the GREEN phase? (7/16/2020)

  • What are the work & congregate settings restrictions & social restrictions in the RED phase? (7/16/2020)

  • What are the work & congregate settings restrictions & social restrictions in the YELLOW phase? (7/16/2020)

WORK RELATED COVID-19 CLAIMS

  • May and employee take paid sick leave or expanded family and medical leave if the employee is receiving workers’ compensation or temporary disability benefits through an employer or state-provided plan? #76

  • What does OSHA mean by work-related COVID-19?

  • When is a COVID-19 claim covered? Page 3 (4/10/2020)

WORKPLACES & FACE COVERINGS

  • Do employees have to wear face coverings if alone in their workplace or office? (7/30/2020)

YELLOW PHASE REQUIREMENTS FOR PENNSYLVANIA

  • What are the work & congregate settings restrictions & social restrictions? (7/16/2020)

 

 

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